Vendor FAQs

Current Vendor FAQs

As a service vendor, how do I get paid?

Once you are an approved vendor with iLEAD, the vendor department will send your billing login information via email. Families are responsible for registering their child for your classes or services. Please communicate with families about whether you prefer payments to be broken down into monthly amounts (recommended) or a lump sum payment (paid one time at the end of each semester). If you request monthly payments, you will log into the billing system and sign the online purchase order at the end of each month when lessons for the month are completed. If you request full semester payment (lump sum), you will log into your vendor billing account and sign the purchase order at the end of the semester when all lessons are finished. The order then becomes an electronic invoice and is sent to our accounting department for payment. You will receive a check within 30 days of your correctly submitted invoice.

As a materials vendor, how do I get paid?

Once a purchase order is received and materials are sent, please send an invoice to the vendor department. Without a current invoice, no payment will be rendered. Once all materials have been delivered and the invoice is received, payment will be made within 30 days. Please send invoices to vendors@iLEADexploration.org.

What if some of the items on the purchase order are not available?

We do not accept any back orders or substituted items. Please simply cancel the unavailable item and indicate this information on the packing slip and/or invoice.

I am on the vendor billing site and I do not see a purchase order for my learner(s).

Vendors should NOT provide services or materials to any iLEAD learner without receipt of a current purchase order. We will only pay for classes or materials after a purchase order has been processed. If you have not received an expected purchase order, please contact the parent and make sure they sent a request to their educational facilitator. Purchase orders should be placed before a service, class or lesson begins.

I submitted my invoice but have not been paid yet. What should I do?

All invoices from vendors are paid on a “net 30” term as referenced in our vendor agreement. This means that once we receive your correct invoice, we will send payment within 30 days.

If you are a material vendor and you have not received your check within 30 days, please email us at vendors@iLEADexploration.org so that we can assist you.

If you are a service vendor, please regularly check the payment status by logging into your vendor account on the vendor billing site. If you see a purchase order that is listed as PAID, this means that our accounting department has processed your invoice and is preparing payment (net 30). To verify whether a check has been issued, click on the batch # for the purchase order. This will take you to the batch report for the PO. Check the bottom of the batch report in the notes section to verify whether a check number and date are listed (this means a check is on its way to you). This process generally takes the full 30 days (net 30) from the date you submitted your invoice. If it is greater than 30 days and you still have not received your check, please email us at vendors@iLEADexploration.org so that we can assist you.

I would like to publicize my educational offerings to your learners and their families. How should I do that?

If you are interested in submitting additional information, please complete this form:

I am unable to log into my vendor billing account and/or lost my password. What should I do?

Please contact the vendor department at vendors@iLEADexploration.org and we will reset the password for you.

My contact information has changed. How should I inform iLEAD?

Please email your new information to vendors@iLEADexploration.org with the subject “NEW CONTACT INFORMATION” so that we can get this information to the accounting department before any payments are sent.

New Vendor Requests FAQ

Can anyone request a new Materials or Service Vendor?

Parents and Educational Facilitators (EF) expand our vendor list. Vendors are “sponsored” by iLEAD staff members or families. If you have a student with iLEAD, you can become a vendor but your children cannot use their funds for your services.

I am a parent; how do I request a new Service Vendor?

Talk to the vendor and ask them if they are interested in being a vendor for us. Make sure they: (1) do not provide any religious materials or services, (2) have a business license, and (3) accept Purchase Orders. If they agree to these requirements, complete a New Vendor Request Form and then give it to your Educational Facilitator (EF).

I am an iLEAD parent; how do I request a new Materials Vendor?

Do some research online and make sure the Materials Vendor: (1) Vendor must sell non‐sectarian materials (2) is open to the general public and (3) will accept Purchase Orders. After you have researched the vendor, complete the online New Vendor Request Form.

How long does it take for my requested vendor to become an Approved Vendor?

The approval process requires both information from the vendor and specific steps to be completed by third party agencies that are all beyond our control. Some vendors do not put a high priority on completing their applications and others never complete them at all. Others do not send in the proper documentation and we cannot approve them without those items. In addition, the fingerprinting clearance is done by an outside agency and sometimes their processes take longer than expected. So as you can see, we have no real control over the timeline of the application process. If you can encourage your potential vendor through the process, that can be helpful.

Potential Vendor FAQ

How do I become a Service / Instructor Vendor?

Parents and Educational Facilitator (EF) help build our vendor list. Vendors are “sponsored” by iLEAD staff members or families. If a family would like to have your program provide services for their students, they should complete a New Vendor Request Form form and submit it to their EF for review. Once that happens, it gets forwarded to the Vendor Relations Dept. After the request is completed, a link will be provided directing you to the online application form.

Is there a fee to become a vendor?

No, we do not charge a fee to become a vendor but all our Service / Instructor Vendors must get a LIVE SCAN Fingerprinting completed at a Live Scan Agency which involves a fee. iLEAD will not reimburse that fee.

I had a LIVE SCAN done with another school; do I have to LIVE SCAN again?

Yes. Because of the confidential nature of the LIVE SCAN information, it is against the law to share results with anyone. We require that all our vendors be DOJ cleared prior to establishing contact with any of our students.

Do I have to fingerprint all of my employees/volunteers?

Yes. They must be fingerprinted as required by the State of California. The Department of Justice (DOJ) has established guidelines for any agency to obtain State summary criminal information for volunteers other than those covered under the Education Code Section 109115.5 Public Resource Code 5164 and Penal Code 11105.3. Due to the classification “all those who are involved in the care, security of children or contact with children” “volunteer or coaches”, all those who have direct contact with the students, must be fingerprinted.

An employee who completed the Live Scan process for my business is no longer an employee, but I have a new employee. Is there something I must do?

If you have an ORI# with the DOJ, it is your responsibility to be sure that any current or new employee has been background checked if they will have direct contact with our students.

If you do not have an ORI# with the DOJ, then you will need to have a LIVE SCAN done using OUR form for any new employee AND we must receive the results from the DOJ BEFORE the new employee can have direct contact with our students. Please contact our Vendor Department to request a LIVE SCAN form for any new employees.

If you are found non‐compliant with obtaining new LIVE SCANS for any new employees, then the Service Agreement will no longer be valid and any currently processed purchase orders (POs) will be canceled and subsequently no payment will be made.

When can I meet with an Educational Facilitator (EF)?

The first meeting with an EF will be once your student(s) has been assigned to an EF and he or she contacts you to setup an initial meeting.

Are graduation requirements the same as college requirements?

No, actually.  These two are not the same thing.  Normally a learner can graduate from high school but be a few courses short of meeting college requirements.  For the UC School system, they have A-G requirements and graduation requirements are often not enough to fulfill A-G requirements. Graduation requirements might include courses that colleges don’t require, such as PE or Health. In addition, many high schools consider a D as a passing grade for graduation requirements.  The UC and CSU system requires a C to make it “count” for college requirements.

How is GPA calculated for a-g courses?

UC’s and CSU’s will only count the grades from  A-G courses, and only from a learner’s sophomore and junior years. During your freshman year you must earn at least a C average however, these grades will not count toward your GPA.  Some colleges will give extra points for Honors, GATE, AP, or IB courses.  So sometimes your GPA for college admissions will be different from the overall GPA on your transcript.

What SPED services does iLEAD provide?

iLEAD provides any service a child needs as outlined in their IEP document. Services are dictated by the learner’s needs or incoming IEP. Most typically, these services might include: specialized academic instruction, speech/language therapy, occupational therapy, adaptive PE, physical therapy, and/or counseling.

What if I disagree with my child’s IEP?

A parent may disagree with an IEP team recommendation. During the IEP meeting, parents are encouraged to express their concerns.

What services does iLEAD offer an autistic child? Would homeschooling my autistic child be beneficial?

Services are determined by the learner’s needs or incoming IEP, which might include specialized academic instruction, speech/language therapy, occupational therapy, adaptive PE, physical therapy, counseling. We cannot answer the question regarding whether homeschooling a child with autism is appropriate or not, as that is the family’s decision and depends on the learner.

What is the difference between an IEP and a 504?

A 504 accommodation plan is a general education document that acknowledges a learner’s disability and outlines any accommodations they might need to access their education. An IEP is similar in that it will contain accommodations for a learner, however an IEP is appropriate when the learner’s disability is impacting academic progress so significantly that they meet eligiblity criteria for special education support services.

How does iLEAD accomodate a child with down syndrome?

It depends on the learner’s specific needs, so please feel free to contact us with any questions you may have.

What is the process for enrolling a SPED learner?

During enrollment, it is important to upload or email the most recent IEP document so that the special education team is quickly informed about the IEP. A 30-day IEP will be held within the first thirty days of enrollment. Services will begin promptly as outlined by the IEP.

Where are SPED services held, and are there any geographic areas where no SPED services can be provided?

Specialized academic support and counseling are provided virtually via jigsaw, facetime, or Skype. Some services are also provided at the learning studio in Santa Ana. Speech and OT are provided at the provider’s center offered at various locations.

What if my child doesn’t have an IEP but (as the parent) I think they need one?

The parent and/or the educational facilitator should contact the school psychologist to begin the SST process. Interventions should be tried and data collected regarding the learner’s response to the intervention. The decision to conduct an assessment to determine eligibility for special education and related services is a team decision.

What types of services are provided in person and which services are provided online?

Specialized academic support and counseling are provided virtually (jigsaw, facetime, Skype) or at the learning studio in Santa Ana. Speech and OT are provided by providers at various locations.

Do parents have an option for in person services if they choose?

No, our service model is virtual. If a child needs in-person services and cannot be successful virtually, we will discuss other options.

What is a vendor?

A vendor is a person or company that has been approved to sell their products or services to our families to be paid for with the learner’s instructional funds. All orders and purchases are subject to guidelines, so check with your educational facilitator if you have questions.

Where will my child(ren) and I meet the Educational Facilitator?

You will meet in a location that is agreeable to you both.  Most will meet at locations such as a local library, coffee shops, cafes, parks, or another public facility.

As a service vendor, how do I get paid?

Once you are an approved vendor with iLEAD, the vendor department will send your billing login information via email. Families are responsible for registering their child for your classes or services. Please communicate with families about whether you prefer payments to be broken down into monthly amounts (recommended) or a lump sum payment (paid one time at the end of each semester). If you request monthly payments, you will log into the billing system and sign the online purchase order at the end of each month when lessons for the month are completed. If you request full semester payment (lump sum), you will log into your vendor billing account and sign the purchase order at the end of the semester when all lessons are finished. The order then becomes an electronic invoice and is sent to our accounting department for payment. You will receive a check within 30 days of your correctly submitted invoice.

Do learners receive instructional funds and use them with the vendors directly?

Instructional funds are allocated for learner use, but they are still considered school funds. Following certain guidelines, families will collaborate with their educational facilitator to make decisions that benefit the educational path of their learner(s). Once your educational facilitator reviews the order, he/she will submit the request to the vendor team for final approval before ordering. All materials ordered are the property of iLEAD Exploration. If a learner withdraws at any time, materials will need to be immediately returned to the educational facilitator.

Will I be assigned an EF who lives near me and fits with my child’s style of learning and who matches my educational philosophy?

Because the EF assignment is based on the date we receive your application and your geographic zip code area, your EF may or may not live in your immediate area.  EFs are required to be well versed in different styles of learning and will work closely with you to best understand your child’s learning needs.  We do try to match our families with EFs who understand the family’s learning style as much as we can.  We do want to provide an ideal situation for our families and our EFs but we do have some geographic constraints that we must consider as well.

As a materials vendor, how do I get paid?

Once a purchase order is received and materials are sent, please send an invoice to the vendor department. Without a current invoice, no payment will be rendered. Once all materials have been delivered and the invoice is received, payment will be made within 30 days. Please send invoices to vendors@iLEADexploration.org.

How much are the allotted instructional funds per learner?

Depending on the grade level of your learner, the date of enrollment, and the program they are enrolled in, a maximum of $2800 (grades TK-8) and $3000 (grades 9-12) will be allotted for the purchase of approved educational materials and services. For our learners who participate in learning studios (iLEAD 360 OC, Lancaster, or Santa Clarita Valley), please contact your educational facilitator as amounts may vary per program depending upon the unique educational opportunities provided at each location.

How long/often are the meetings with my EF?

The required Learning Period Meetings take place once every 15-20 school days. A missed meeting will be recorded and two missed meetings will result in an evaluation meeting with the student, parent, EF, Lead EF and Director(s) to determine a different learning placement for the student.

What if some of the items on the purchase order are not available?

We do not accept any back orders or substituted items. Please simply cancel the unavailable item and indicate this information on the packing slip and/or invoice.

Does the instructional funding amount change if a learner enrolls late?

Yes. Instructional fund allotments depreciate daily depending on the date of actual enrollment. Enroll early to receive the maximum amount of funds. Please email enrollment@iLEADexploration.org for further questions on this matter.

When we meet with our EF, what do I have to bring to the learning period (LP) meetings?

Students are encouraged to bring several assignments to “show off” their amazing learning experiences to their EF.

In addition, the parent will also keep track of concepts and activities that were done over each learning period on an Activity/Attendance Log. A printed copy of that completed log must also be brought to the meeting.

   Grades TK-8

*  First Learning Period Meeting – EF will collect a sample from all 4 core subject areas (Language Arts, Math, Science and Social Studies).  This is to give the EF a baseline of the student’s academic capabilities.

*  For all other Learning Period Meetings – EF will collect two samples, according to a schedule to be provided by the EF in August.

   High School

*  First Learning Period Meeting – EF will collect one sample per course listed on the Master Agreement. This is done in order to give the EF a baseline of the student’s academic capabilities.

*  For all other Learning Period Meetings –  the EF will select one English + four other samples from what is presented by the student. 

 

 

I am on the vendor billing site and I do not see a purchase order for my learner(s).

Vendors should NOT provide services or materials to any iLEAD learner without receipt of a current purchase order. We will only pay for classes or materials after a purchase order has been processed. If you have not received an expected purchase order, please contact the parent and make sure they sent a request to their educational facilitator. Purchase orders should be placed before a service, class or lesson begins.

How do I submit an order?

Log into the Hub on our website to access all ordering forms. Your educational facilitator is available to provide support as you submit your orders.

Will we be able to use instructional funds for enrichment classes?

Yes. Learners must first confirm with their educational facilitator that they have enough materials and/or services in the core subject areas before enrichment classes will be approved. Learners must also be current with their learning period meetings, activity logs and samples. For curriculum ideas and classes, please visit the vendor search tool on this website. Additionally, many classes are held at various learning centers across southern California. A list of learning centers by area is listed under the resources section of our website.

I submitted my invoice but have not been paid yet. What should I do?

All invoices from vendors are paid on a “net 30” term as referenced in our vendor agreement. This means that once we receive your correct invoice, we will send payment within 30 days.

If you are a material vendor and you have not received your check within 30 days, please email us at vendors@iLEADexploration.org so that we can assist you.

If you are a service vendor, please regularly check the payment status by logging into your vendor account on the vendor billing site. If you see a purchase order that is listed as PAID, this means that our accounting department has processed your invoice and is preparing payment (net 30). To verify whether a check has been issued, click on the batch # for the purchase order. This will take you to the batch report for the PO. Check the bottom of the batch report in the notes section to verify whether a check number and date are listed (this means a check is on its way to you). This process generally takes the full 30 days (net 30) from the date you submitted your invoice. If it is greater than 30 days and you still have not received your check, please email us at vendors@iLEADexploration.org so that we can assist you.

May I use instructional funds to purchase a computer?

Yes. Laptops, desktop computers, and tablets are non-consumable items that may be purchased with instructional funds. For more specifics, please log into the Hub and refer to the ordering handbook.

I would like to publicize my educational offerings to your learners and their families. How should I do that?

If you are interested in submitting additional information, please complete this form:

Where can we order books and materials?

There are numerous vendors on our vendor search tool from which a family may order. The most popular is Rainbow Resource because they carry so many items. Please note that not all materials listed on a vendor’s website may be available for purchase using instructional funds. Please collaborate with your educational facilitator if you would like additional support in selecting specific curriculum and/or vendors.

I am unable to log into my vendor billing account and/or lost my password. What should I do?

Please contact the vendor department at vendors@iLEADexploration.org and we will reset the password for you.

My contact information has changed. How should I inform iLEAD?

Please email your new information to vendors@iLEADexploration.org with the subject “NEW CONTACT INFORMATION” so that we can get this information to the accounting department before any payments are sent.

Are there any restrictions or guidelines on what can be ordered?

Yes. Items purchased with instructional funds should support learning within the school year and are limited to basic, economy-grade items. Please log into the Hub section of our website and refer to the ordering handbook.

With regards to the purchase of materials, are there any items that are considered consumable versus non-consumable?

Yes! Consumable items are one-time use items that cannot be passed on to additional learners. Some examples of consumables include: glue, paint, a science experiment kit, workbooks, and/or paper.

Non-consumable items can be used by multiple learners. These are items that need to be returned to iLEAD if you plan to withdraw or no longer need the item for instruction. Some examples of non-consumables include: teacher’s manuals, math manipulative kits, computers, tablets, microscopes, guitars, complete curriculum kits (minus the workbooks or worksheets).

When do I return non-consumable materials?

When a learner withdraws from the school, all materials purchased with instructional funds must be returned to the school within three days. When materials are no longer being used by a learner, the materials must be returned to the school via the educational facilitator. During summer breaks (while your family is continuously enrolled with iLEAD), you may continue to maintain responsibility for those items so long as your learner or his/her sibling(s) will still be able to use the materials.

What happens if we accidentally break or lose one of the items?

If any item purchased by the school for instructional use is lost or broken by a learner, the family must pay to replace the item.

Is there a deadline to order materials?

Yes. Check with your educational facilitator for specific dates as they vary from year to year.

Can you guarantee enrollment?

Enrollment is based on a first come, first serve basis, depending on the date a completed application is received.  When we reach capacity, a waiting list will be created and a lottery will be conducted as openings occur.  A student is officially enrolled when the parent AND student have signed a Master Agreement with their EF.

What do I need for proof of residency?

Any of the following is acceptable:

(1) Property tax payment receipts.
(2) Rental property contract, lease, or payment receipts.
(3) Utility service contract/statement, or payment receipts. (no cell phone bills)
(4) Pay stubs.
(5) Voter registration.
(6) Correspondence from a government agency.
(7) Declaration of residency executed by the parent or legal guardian of a pupil.

I live with a relative or friend so none of the bills are in my name. How do I show Proof of Residency?

Obtain a utility bill from the address you currently reside, along with a letter from the person you are living with stating that you and your child(ren) are living with them, and explain that you have no mail and/or bills in your name.

When does enrollment take place during the year?

We typically begin enrollment in March.

My student has an IEP, do you service Special Education students?

Yes.  However, students with IEPs cannot participate in independent study unless it is deemed an appropriate instructional placement in their IEP.  The CDE provides explicit rules regarding the admission of students with IEPs into independent study:

A. Special education students may not participate in independent study unless it is specified as an instructional method in their individualized education program (IEP). EC Section 51745(c)     ….. see more information under Special Education

What is an Individualized Education Plan?

An Individualized Education Plan (IEP) or Program is a mandated part of the education of people who have been deemed to have special education needs. This plan would have been created by your child’s current or previous school.  They should have sent you a copy.  If you do not have one, please contact the school and ask them to send a copy to you.

Must I include an original copy of my child’s birth certificate?

No, a copy of the original will be sufficient.

Where can I get a copy of my child’s immunization records?

You can obtain a copy of immunization records from your child’s physician. Contact the last school your child was enrolled and request a copy of these documents. When you enroll, please fill out your immunization forms COMPLETELY.  Check all necessary boxes and sign all necessary lines.  Incomplete forms will delay enrollment.

Where do I get the Report of Health Exam filled out?

Take the Report of Health Exam to your child’s physician or a local clinic.  They need to complete an exam and fill out the paperwork.  If you child has not had an oral health exam and you can’t get them to the dentist, please complete the backside of the form (it is a waiver) and check off the box that reflects your situation.

When can my child start Kindergarten?

A student must turn 5 years old on or before September 1st.

Do you offer a Transitional Kindergarten (TK) program?

Yes.  TK is the first year of a two-year kindergarten program that uses a developmentally appropriate, modified curriculum for the student.  A student is eligible for TK if he/she turns 5 years of age between September 2 – December 2.

I turned in my application, now what?

Your child’s application will be processed, and we will call you if we have any questions or concerns. You will be contacted when your enrollment is complete. The submission of an application does not constitute enrollment.

How many courses must my student take each semester in high school?

Students must enroll in a minimum of 5 courses and a maximum of 8.

If the student is transferring from another school to iLEAD, how do I know what courses he/she has taken?

Parents should have official transcripts sent directly to iLEAD Enrollment.  They should also request unofficial transcripts from each high school their student(s) attended. The transcripts will help when developing the four-year plan.

If the student transferring to iLEAD was homeschooled and does not have a transcript, what can be done?

This may be handled in two ways: 1) If the student kept records or a portfolio, then he/she may petition the school for credits needed for graduation for core courses. 2) The student may take the SAT II subject matter tests as suggested by the University of California, and based on those grades, may petition for credit from iLEAD.  3) If the student was with a private home study program they should request a transcript from them.

Can my learner take courses at a local community college?

Yes. Parents need to understand that college classes taken while in high school are recorded on the student’s permanent college transcript. Please be sure your students is capable of completing a college course. iLEAD leaners must demonstrate their ability to manage community college courses to their EF by always completing quality assignments and providing high quality samples.  Each community college has its own requirements and paperwork, which you will need to acquire from the community college of your choice. If you feel confident in your learner’s ability to complete a college course, complete the enrollment forms.  There will be a form that requires our administrations signature and seal, please give it to your EF at least two weeks before it is due. Contact your local community college for more information.  The learner can take a maximum of 11 units a semester.

If your child is interested in taking college level courses, here are some things to keep in mind:

*If the learner is using the community college credit to satisfy the UC/CSU a­g requirements, the parent or learner must first determine that the course is transferable and that it fulfills the subject requirement. NOT ALL UC TRANSFERABLE COURSES MEET SUBJECT REQUIREMENTS. To determine if a course is UC/CSU transferable you may go to​www.assist.org.​This site lists the transferable courses by community college. Learners should contact the community college guidance office for additional information or clarification.

*Learners may pursue registering for community college courses if they are academically prepared for the rigor of college level work. Families are responsible for registering for courses on their own and paying for all course material fees. Some community colleges restrict the courses that students are permitted to take.

*Learners are allowed to take a maximum of 11 college units per semester. One semester of a college level course (100 and above) will receive 2 semesters of high school credit only if a C or above is earned.

*Learners will need to get the appropriate request form from the admissions office of the school they wish to attend and fill it out and return to their EF at least 2​weeks prior to registering for the class.​The EF will then forward that with a note to Mae Van Vooren​verifying that this particular student has demonstrated that he or she can handle the academic rigor of a college level course.​Once our Director approves, signs and scans it back to the EF, she will return it to the family to take back to the admissions office at the community college. It is a good idea to retain a copy of this in the learner’s file.

*Once the learner is admitted, the family will notify the EF of the courses being taken. *Community college courses will not be listed on iLEAD’s Master Agreement for that semester.

*Learners may choose to include assignments on the Attendance Log with a (cc) next to the name of the class, but this is not required since all work will be handed in directly to the professor. Learners do NOT need to hand in samples at monthly learning period meetings with the EF for community college coursework.

*The grade earned in the course by the professor will be the same grade issued on the high school transcript.

*Community college courses will NOT be on report cards for the semester. Credits will appear on a learner’s transcript a​fter​the family has requested and paid for transcripts to be forwarded to our registrar (​please allow 3 weeks for this process).​Please forward college transcripts to our iLEAD Exploration address c/o Leah Hall, 12340 Seal Beach Blvd. B334 Seal Beach, 90740

*Special note: Transcripts must be requested and sent immediately following completion of the course, either first or second semester, to ensure that the high school transcripts are kept up to date. Parents are responsible for all processing fees to have transcripts forwarded to the iLEAD office.

*Community college summer courses may be used for high school credit as well.

*I​t is the family’s responsibility to drop classes and meet course requirements according to the college’s guidelines. Learners must be aware that these grades will follow them on their permanent college transcripts.

How do college courses equate for high school?

Each semester of a college course (with a C grade or higher) equates to a full year of a high school course.

Do I have to complete Algebra I to graduate?

Yes, beginning in the 2003-04 school year, all students must successfully complete coursework that meets or exceeds the rigor of the content standards of Algebra I prior to receiving a diploma of graduation from a high school.

Do students with disabilities have to complete Algebra I in order to earn a high school diploma?

Yes, students with disabilities have to meet all state and local graduation requirements. Algebra I is a state graduation requirement. Your local school district may require additional math courses. Some students with disabilities, due to the specific nature of their disability, may request a waiver of the Algebra I graduation requirement if, after all support services have been provided, the student cannot pass the course.

Does my student need to take the California High School Exit Exam (CAHSEE)?

Yes.  All California public school students, except eligible students with disabilities, must satisfy the CAHSEE requirement, as well as all other state and local requirements, to receive their high school diploma. The CAHSEE requirement can be satisfied by passing the examination, or for eligible students with disabilities, meeting the exemption requirements pursuant to ECSection 60852.3, or receiving a local waiver pursuant to EC Section 60851(c).  (This may be revised pending Senate Bill 172.)

Do student with disabilities have to pass the California High School Exit Exam (CAHSEE) in order to graduate with a high school diploma?

No, beginning with the 2009–10 school year, eligible students with disabilities are exempt from the requirement to pass the CAHSEE as a condition of graduation from high school (EC Section 60852.3). An eligible student, as defined in the law, is a student with an individualized education program (IEP) or Section 504 plan that indicates that the student has satisfied or will satisfy all other state and local requirements to receive a high school diploma on or after July 1, 2009.

Students with disabilities are still required, in grade ten only, to take the CAHSEE for purposes of fulfilling the federal Elementary and Secondary Education Act (ESEA).  (This may be revised pending Senate Bill 172.)

Does iLEAD send out a newsletter?

Yes we do.  Here is the link to sign up to receive the newsletters and messages.   http://goo.gl/F2fuOu

How can I meet other homeschool families from iLEAD?

Great question!  There are many ways to meet other families.  One way is to visit our Exploration Centers.  These learning centers are being prepared as we speak.  When they are ready we will have classes, workshops and fun events.  You can meet other families there.  In addition, there are several park days throughout the city.  Ask your EF is she is familiar with any close by.  You can also check for information on our Monday Messages as the school year gets underway.  Some groups may ask us to post their park days on there as well.  In addition, we will be planning some fun field trips.  That’s another great way to meet other homeschool families at iLEAD.  Finally, ask your EF!  We really enjoy collaborating with our families. Come help plan some fun activities with us!

How do I become a Service / Instructor Vendor?

Parents and Educational Facilitator (EF) help build our vendor list. Vendors are “sponsored” by iLEAD staff members or families. If a family would like to have your program provide services for their students, they should complete a New Vendor Request Form form and submit it to their EF for review. Once that happens, it gets forwarded to the Vendor Relations Dept. After the request is completed, a link will be provided directing you to the online application form.

Is there a fee to become a vendor?

No, we do not charge a fee to become a vendor but all our Service / Instructor Vendors must get a LIVE SCAN Fingerprinting completed at a Live Scan Agency which involves a fee. iLEAD will not reimburse that fee.

I had a LIVE SCAN done with another school; do I have to LIVE SCAN again?

Yes. Because of the confidential nature of the LIVE SCAN information, it is against the law to share results with anyone. We require that all our vendors be DOJ cleared prior to establishing contact with any of our students.

Do I have to fingerprint all of my employees/volunteers?

Yes. They must be fingerprinted as required by the State of California. The Department of Justice (DOJ) has established guidelines for any agency to obtain State summary criminal information for volunteers other than those covered under the Education Code Section 109115.5 Public Resource Code 5164 and Penal Code 11105.3. Due to the classification “all those who are involved in the care, security of children or contact with children” “volunteer or coaches”, all those who have direct contact with the students, must be fingerprinted.

An employee who completed the Live Scan process for my business is no longer an employee, but I have a new employee. Is there something I must do?

If you have an ORI# with the DOJ, it is your responsibility to be sure that any current or new employee has been background checked if they will have direct contact with our students.

If you do not have an ORI# with the DOJ, then you will need to have a LIVE SCAN done using OUR form for any new employee AND we must receive the results from the DOJ BEFORE the new employee can have direct contact with our students. Please contact our Vendor Department to request a LIVE SCAN form for any new employees.

If you are found non‐compliant with obtaining new LIVE SCANS for any new employees, then the Service Agreement will no longer be valid and any currently processed purchase orders (POs) will be canceled and subsequently no payment will be made.

Can anyone request a new Materials or Service Vendor?

Parents and Educational Facilitators (EF) expand our vendor list. Vendors are “sponsored” by iLEAD staff members or families. If you have a student with iLEAD, you can become a vendor but your children cannot use their funds for your services.

I am a parent; how do I request a new Service Vendor?

Talk to the vendor and ask them if they are interested in being a vendor for us. Make sure they: (1) do not provide any religious materials or services, (2) have a business license, and (3) accept Purchase Orders. If they agree to these requirements, complete a New Vendor Request Form and then give it to your Educational Facilitator (EF).

I am an iLEAD parent; how do I request a new Materials Vendor?

Do some research online and make sure the Materials Vendor: (1) Vendor must sell non‐sectarian materials (2) is open to the general public and (3) will accept Purchase Orders. After you have researched the vendor, complete the online New Vendor Request Form.

How long does it take for my requested vendor to become an Approved Vendor?

The approval process requires both information from the vendor and specific steps to be completed by third party agencies that are all beyond our control. Some vendors do not put a high priority on completing their applications and others never complete them at all. Others do not send in the proper documentation and we cannot approve them without those items. In addition, the fingerprinting clearance is done by an outside agency and sometimes their processes take longer than expected. So as you can see, we have no real control over the timeline of the application process. If you can encourage your potential vendor through the process, that can be helpful.

What is iLEAD?

I- International L-Leadership E-Entrepreneurial Development A-Arts D-Design

iLEAD Charter Schools inspire LIFELONG LEARNERS with the skills to lead in the 21st CENTURY. We EMPOWER students to become conscientious, PRINCIPLED LEADERS and citizens of the world. Our programs cultivate CREATIVE THINKING, by offering INDIVIDUALIZED instruction, ACTIVE learning methods and opportunities for SELF-DIRECTED educational experiences.

What is iLEAD Exploration?

iLEAD Exploration is an independent study program serving learners in grades TK-12 who reside in San Bernardino, Los Angeles, Orange, Ventura and Kern counties.

How does your program work?

We are a parent driven, home based, independent study program. Because we are a public charter school, we do not charge tuition or fees. Learners do not use a set curriculum but with the assigned credentialed Educational Facilitator (EF), an Individualized Learning Plan (ILP) is developed based on many variables, some of which may include the learner’s learning style, goals, passion. Families meet with their assigned EF every 20 school days to discuss assigned work and collect samples in various subjects. In addition, Instructional Funds are allotted to each learner to use towards approved non-sectarian educational materials, curriculum, and services.

What are all these terms and acronyms you use?

Educational Facilitator – (EF) – An educational facilitator is a credentialed teacher who partners with parents and learners to develop and guide the learner’s educational journey.

Educational Materials & Resource – (EMR) – These are vendors that sell materials such as books, curriculum, science kits, etc.

Educational Units – These are the funds that have been allocated by the state to support the learner’s education. Together with the EF, the parent and learner will determine the best use of those funds as they request the purchase of materials / services from our approved vendors.  Any items purchased with these funds are the property of iLEAD.

Lead Facilitator – (Lead EF) – Lead EFs are highly qualified, credentialed teachers who support the EFs by training, inspiring and encouraging them.  The Lead EF also provdes oversight to the EFs, and serves as additional support for parents if their EF on the very rare occasion that the EF is unavailable.

Individualized Learning Plan – (ILP) – A joint endeavor by the parent and EF, that takes into account the learner’s interests, learning style, and state/federal mandates to determine what will be taught and how it will best be achieved utilizing educational resources that are available within the school, the community, and the family.

Instructional Funds – (IF) – These are the funds that have been allocated by the state to support the learner’s education. Together with the EF, the parent and learner will determine the best use of those funds as they request the purchase of materials / services from our approved vendors.  Any items purchased with these funds are the property of iLEAD.

Learning Period – (LP) – This is the the date range of  instructional days between Learning Period Meetings.  There are usually nine or ten Learning Periods a year.

Master Agreement – (MA) – This is the year long agreement between the parent, the learner and iLEAD.  It documents the course of study, curriculum, and the time, manner and frequency of the monthly meetings. This document must be resubmitted at the beginning of each year and is needed before any orders can be placed.

Online Purchasing System – (OPS) – This is the system our school uses to place requests for orders and it is what the Vendor Team uses to put in orders and manage the instructional funds, orders, invoices, purchase orders and inventory.

Student Information System – (SIS) – This is the system that schools use to enter learner-related data such as attendance, grades, courses, enrollment information etc.

Vendor Course Instruction – (VCI) – These are vendors who provide educational services such as classes or lessons.

Western Association of Schools and Colleges – (WASC) – A committee of educators from within the state who evaluate and approve schools for accreditation based on the organization’s criterion. One of their purposes is to ensure educational best practices.